Powerbase:Image Use Policy and Guidelines

You can upload images and scanned documents into the SpinProfiles database. This page covers SpinProfiles policy in regards to the use of images as well as providing some guidelines in how to add pictures to a page. Guidelines for adding images can also be found in How to edit a page.

Policy

Copyrights

Only copyright free images can be added to SpinProfiles. See SpinProfiles Copyrights policy for further information.

If you intend to use an image from a website (such as from a company's own or government website) and think that the image is copyright free, check in the File Info section for any notes on copyright. Alternatively, check in the copyrights section of the website.

If you have unique material - such as a document obtained under a Freedom of Information Act request or a photograph taken by yourself - then feel free to upload it into the SpinProfiles database and link to it in the relevant article.

Otherwise, please do not use images without written (or emailed) permission. There are various image firms that make most of their money by suing people for using their pictures without permission, and they will take action over the most seemingly trivial infractions of their copyright. They have special software that trawls the net looking for their images, so the fact that they are not likely to visit the SpinProfiles site in person is no protection.

Please avoid using company logos in all cases. The law on this is unclear but there have been cases of companies harassing people who reproduce logos on their own websites or blogs. In one case the company claimed that use of its logo implied that the company endorsed the content of the website, even though that content was clearly criticizing the company. We at SpinProfiles do not want to get into such discussions, which can tie up valuable time and resources.

What type of file should I use?

• It is best to use JPEG files (with the *.jpg suffix) wherever possible or alternatively PNG files (with the *.png suffix). Do not use Windows BMP format images; they are uncompressed and take up too much space.

• It is also best to keep the file size down to less than 100k. The smaller the better. Remember that there are many web users on slow dialup connections and we don't want to deter them from accessing SpinProfiles because of slow-loading pages due to big images.

• Adobe Acrobat files (PDFs): A general rule of thumb is that if the document already exists in a location where it is likely to remain, it it better to link to it than upload it. The important issue is that it can be accessed somewhere by readers if it is necessary for verification of important points.

Guidelines for adding Images

How to Upload an Image or PDF

1. In the left hand column under the "Toolbox" heading is the "Upload file" link. Click on this.
   • This will take you to http://www.SpinProfiles.org/index.php?title=Special:Upload
2. Before uploading an image or a PDF there are a couple of points to check. If you think an image is copyright free, such as from a company's own or government website, check in the File Info section for any notes on copyright. For Adobe Acrobat files, it is worth checking to see if the security settings on the file are set to standard so that the document can be printed and copied but not modified. (This may help avoid arguments over the document content later).
3. In the filename bar find the file on your hard drive. Click on it.
4. In the "Summary" space add a brief explanatory note on the origin of the image or document. For example, if the photo is from a government website, post the url into your note. If it is a document, a brief explanation on where it came from is worthwhile.
5. After you are sure the image /pdf is copyright free, check the box to the statement "I affirm that the copyright holder of this file agrees to license it under the terms of the SpinProfiles copyright." If you don't check this box, you won't be allowed to upload the file.
6. Click on "Upload file"
7. If your file is under the 100k threshold and the name doesn't clash with an existing file, it will be uploaded and the link to it appear on the "Recent Changes" page: http://www.SpinProfiles.org/index.php?title=Special:Recentchanges
   • If your file is over 100k or uses an existing file name, after a little while you will be prompted (the duration depends on the original file size) whether you want to upload anyway.
   • The options you will have are:
     1. "Save File" - "Ignore warning and save file anyway"; and
        
     2. "Re-Upload" - "Return to the upload form".

How to add an image to fill a blank image link

1. Go to the article where you wish to add an image. Find the red link (indicating a blank image link) on the page at the spot where the image will go (here's an example: "Image:Gregwarren.jpg"). Make note of the exact name of the image file (in this case, Gregwarren.jpg).
2. Find an image that you wish to eventually upload onto the site and save it to your computer. Be sure to give the image the same name as that of the red link on the SpinProfiles page. This is important.
3. Go back to the SpinProfiles article where you wish to add the image.
4. Click the red link. This will take you to the "Upload file" page. Click browse and locate the image file that you saved to the computer.
5. Write a brief summary in the "Summary" box describing your actions.
6. Click "Upload file."
7. The image should now appear on the page where the red link previously did.

Related SpinProfiles resources

• Upload page
• List of uploaded files
• Upload log